Staff & payroll system — preview
Fortiva Security Sdn Bhd
This is a fictional company. Pick a role to see exactly what that person sees when they sign in. Use the sidebar to move between screens, or the arrow keys to step through them in order.
A short post, from the no-show to the bill
Built for guarding companies with client sites
✦ Unique features
- Client sites, each with its client and billing rate
- Every post with the guards it needs: covered, short or unfilled now and over the week, and a relief guard put on a short post from there
- Hours worked at each site each month, times its billing rate: the figure to invoice
- Each site's billing beside what its guards cost, with the no-shows and held-over hours that make the two differ
- Overtime at Employment Act rates (1.5x on a normal day, 2x on a rest day, 3x on a public holiday), worked out from the roster and the clock: the rostered hours of a 12-hour shift past the normal day, held-over time, rest days and holidays worked; anyone past the 104-hour monthly limit is named on the month's payroll page
- A guard held over for a late relief punches OT start and OT end on the clock; it is paid once the Operations Manager approves it
- A relief guard sent to a short post sees it on the phone and clocks in there: the phone's location is read once, at the punch, checked against the site and never tracked
- Guards scan a QR sticker at each checkpoint; the patrol report shows every round scanned or missed
- Incident reports with photos, sent from the phone and followed up by the supervisor
- Guard licences by expiry date, with reminders before they run out
- Client invoices drafted from each site's hours at its rate, with aging and statements
Works alongside
- LHDN MyInvois: invoices are ready for your accounting software to submit
✦ marks the screens built for this trade. Everything else is standard.