Staff & payroll system — preview

First Choice Logistics Sdn Bhd

This is a fictional company. Pick a role to see exactly what that person sees when they sign in. Use the sidebar to move between screens, or the arrow keys to step through them in order.

Built for hauliers and transport companies

✦ Unique features

• A lorry plan for each day: every lorry's day and night runs, the orders still waiting and which drivers are free See it →
• Orders that come in at night get a driver and a lorry on their own: one on that run, free, the right size, papers in date See it →
• Each client sends its orders from its own page, and sees them delivered: no more WhatsApp and email See it →
• Every container in and out of the warehouse, unloaded for import or loaded for export, with times and photos See it →
• Goods received on the supervisor's phone, with photos: not into a WhatsApp group See it →
• Receipts and delivery notes made on the warehouse floor reach the office at once: nothing keyed in on Monday See it →
• Each client's stock in the warehouse, item by item, with what came in and what went out See it →
• One dashboard for the warehouse, today's lorries, money owed, payroll and staff See it →
• What each lorry did and when, from the drivers' own taps on the phone: nothing keyed in See it →
• Salaries from the roster, leave and each driver's trips, with the bank's salary file and Excel: nothing typed into Excel See it →
• Month end in three steps: invoices drafted from delivered orders, issued, and emailed to every client See it →
• Trips logged per driver and route, with the lorry that ran them See it →
• Trips checked against delivered orders, driver by driver and day by day, before payroll: no trip paid twice, none missed See it →
• Trips paid on the payslip at each route's rate, with EPF, SOCSO and EIS on them See it →
• Cost per lorry and per driver: trip pay, pay cost, and the toll, parking and diesel claims filed against each plate See it →
• Each depot's day and night runs on the roster decide who can take an order: a driver off that run, on leave or without a valid licence is passed over See it →
• Each driver's own trips this month and last, on the phone See it →
• Delivery orders per client, closed on the driver's phone with the receiver's signature or a photo See it →
• Where each lorry was at its last delivery step, with a map link See it →
• Drivers see today's deliveries on the phone and press Picked up and Delivered See it →
• Every lorry's km per litre and RM per km, with over-tank fills and odometer slips flagged See it →
• Drivers add a fill-up with the receipt photo from their phone See it →
• Driving licences, road tax, insurance, permits and PUSPAKOM dates by expiry, with reminders See it →

Typed in by hand

• Orders a client still sends on WhatsApp or email: the office keys them in once, on the order form
• Storage rent and handling charges: added to the month's invoice by hand

Works alongside

• Alerts that ring a phone at night: night orders are assigned on their own and are waiting on the morning's dashboard
• GPS trackers in the lorries: the system keeps the driver's phone location at each delivery step, not a live track
• LHDN MyInvois: invoices are ready for your accounting software to submit

✦ marks the screens built for this trade. Everything else is standard.